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5 Steps to Event Planning

When an event is up and coming and you need to plan the logistics, it can often get overwhelming and confusing, especially if you’re new to event planning. Depending on the type of event you’re planning to run it there may be differences in how you approach it but overall there’s a general flow to preparing events.

Today, SRP Hire Solutions bring you 5 simple steps that’ll make event planning so much easier. If you’re new or even if you’re experienced in events, you’re sure to find some tips that’ll help you.

1.Develop a Goal
Your event won’t get far if you don’t have a goal or objective in mind when you begin preparations. Evaluate why you’re organising the event, what do you hope to achieve? Who are you targeting at this event? If it’s a corporate event you could be looking to expand your brand to a specific sector or for a food festival you may be looking to find customers or promote local restaurants. It’s important to keep this in mind throughout the process to ensure its properly attained.

2.Get Help
You won’t be able to do this on your own, there’s just not enough time to fit everything in and if you try, you’ll be worn out without getting anything done. It’s important to get all the help you can so that the event runs as smoothly as possible. Try to acquire the help of sponsors and any marketing that’ll help your event grow and pull in the guests you’re looking for. Potentially more importantly, get the help you need by hiring event management services such as SRP Hire Solutions. With our experienced team, we’ll ensure that your event runs smooth and without problems so that you can enjoy it.

3.Brand Your Event
Branding is very important for any event where you’re looking to draw in specific people. Making sure that your brand is placed in the correct places so that you’re recognised in the right industries. Your event should stand out to your targeted audience, and you won’t achieve that just by handing out leaflets. Try to come up with a dynamic overall theme that’ll draw in people and brainstorm some event names that make your event stand out from the others.

4. Administration
Everybody’s favourite part of any job, administration is what will make or break your event. Ensure you plan how you’re going to keep track of the finer details, such as your budget, the businesses that are going to attend/speak, any sponsors you’ve taken on etc. We’ve all been to that one event where bad administration is apparent from the very start, long queues and an extensive checking in process, try not to be that event.

5.Evaluate Your Event
It’s important to be able to review and evaluate the success of your event after it’s all over. Do you measure that success with how many people attended? Or is it dependant on how many sales/enquiries your sponsors acquired? Did you achieve your initial objective set out in the beginning? Make sure to take a step back after it all to give that a thought, it’ll help you later if you’re planning of making the event regular.

Get in touch with us to see how we can help you plan for an event, whether it’s help with the planning or running, we’ll do everything we can to make it a success.

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