- By Dean Finegold
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When it comes to ensuring a smooth and successful event, there are several key points to remember – and, with plenty on your plate, we’ve compiled a list of our top tips for event management to get you prepared beforehand so you can focus on the day itself.
Some event venues come with built-in kitchens, bathrooms, and power – but others will need a little more consideration. First, check whether power and water are available at your venue. If they are, are the supply points in the right places? Remember, you’re not just considering convenience here – health and safety is a key aspect to take into account.
First Aid Stations
All events should have a dedicated first aid point – and potentially lots of them, depending on the size of the event you’re holding. Consider locating them near high-traffic areas of the event or a central location, and make sure it’s well signposted and accessible for all guests.
Food and Drink
If you’re providing food and drink yourself, you’ll need to consider how much to supply (one sandwich per person won’t cut the mustard!), as well as space for preparation and serving. If you’re hiring external caterers, they’ll help you with some of this, but make sure you get a clear picture of the space and facilities they need beforehand. Most food or drink areas will need running water or power, so factor that into your plans.
Staff Accommodation and Offices
Whether it’s a one-day event or a whole weekend, your staff will need a central point for briefing and break times – as well as somewhere to store personal effects while working. For longer events, you’ll need to consider accommodation and, if it’s not on site, shuttle buses or other transport. Whether it’s a marquee with some trestle tables or a dedicated area of an existing venue, happy and well looked after staff make for a better event!
Provide Toilet Facilities (and plenty of them!)
Once you’ve confirmed the number of people attending and working the event (staff will need toilets too!), you can decide how many (and what type) of toilet facilities you’ll need, which will depend on the length of the event and whether food and drinks are served. The rule of thumb to remember from a ratio point of portable toilets to people is 1:100 if the event has a run time of up to 6 hours. If the event has a run time of 12 hours then you will need 50% more unless site support is provided.
Speak to us if you’d like help working out how many you’ll need to avoid queues full of desperate guests!