If you’re planning a big event, you may be well aware that you are legally required to have a number of facilities such as toilets, baby changing areas and first aid stations. What you may be less aware of however, is just how important facilities management is in ensuring all your on-site facilities are well placed and up and running by the time your event gets underway.

Planning

It should come as no surprise that big events tend to draw big crowds. Once you have sourced your site and you start planning for your event, it’s a good idea to bring a facilities management team on board to help you through the process. A facilities management team will be able to visit your site and determine where the best position for your facilities are.

Toilets tend to get crowded at events, with plenty of attendees queuing to gain access to them. If you position your toilets in the wrong place, the queues could end up spilling into the crowd or in front of important access points, resulting in a health and safety risk. To ensure you aren’t left trying to fit your facilities around everything else at your event such as bars, food stalls and entrance and exit points, you should plan for the facilities as early as possible. That way your event will comply to health and safety regulations, and it helps to ensure your guests have a better time.

Seamless process

When you’re planning for a big event, you want the entire process to be as seamless as possible. Not only can facilities management professionals outline the best location for toilets, baby changing areas, first aid stations and more, but they can also help when it comes to electrical generators as well as litter picking services and lighting towers. Big events require expertise from many different fields, and facilities management professionals understand that. So, in order to ensure the entire process runs as smooth as possible, it’s a good idea to seek out facilities management help whilst in the early planning stages.

Facilities management is also vitally important when it comes to on-site surveys. You may think that finding your site is the most important element, but it’s only the very start of the process. Transforming your site into an enjoyable event for thousands of people takes a lot of planning, and doing an on-site survey at the start to determine the best way forward can save you a lot of headaches further down the road.

If you’re planning an event, make sure you contact us today to hear more about our full facilities management service.